We are looking for a dynamic and detail-oriented Records Assistant / Document Control Clerk / Administrative Support professional to join our vibrant team. In this role, you will be the backbone of our document management system, ensuring that all records are meticulously organized, easily accessible, and securely stored. Your keen eye for detail and passion for organization will be instrumental in maintaining the integrity and confidentiality of our documents. You will work closely with various departments, providing essential administrative support and ensuring that our operations run smoothly and efficiently. Your ability to multitask and prioritize will be key as you handle a variety of tasks, from managing electronic and physical records to assisting with administrative duties. We value a friendly and collaborative work environment, and we are looking for someone who is not only skilled but also a great team player. If you are someone who thrives in a fast-paced setting and enjoys the satisfaction of a well-organized filing system, we would love to hear from you. Join us and be part of a team that values precision, efficiency, and a positive work culture.

Responsibilities

• Maintain and organize both electronic and physical records, ensuring they are easily accessible and up-to-date.
• Assist in the development and implementation of document control procedures and policies.
• Provide administrative support to various departments, including scheduling meetings, preparing reports, and managing correspondence.
• Ensure the confidentiality and security of sensitive information by adhering to company policies and regulations.
• Coordinate with team members to ensure timely retrieval and distribution of documents as needed.
• Assist in the preparation and archiving of documents for audits and compliance purposes.
• Support the onboarding process by managing and organizing new employee documentation.
• Contribute to the continuous improvement of document management processes and systems.

Requirements

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
• Proven experience in records management, document control, or administrative support roles.
• Strong organizational skills with a keen attention to detail and accuracy.
• Excellent communication skills, both written and verbal, with a friendly and professional demeanor.
• Proficiency in Microsoft Office Suite and familiarity with document management software.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently as well as part of a team.
• A proactive approach to work, with a willingness to learn and adapt to new challenges.

Benefits

• Paid Time Off
• Dental Insurance
• Life Insurance
• Retirement
• Vision Insurance
• Medical Insurance
• Competitive hourly or salaried compensation
• Remote work flexibility
• Paid training and onboarding
• Opportunities for growth and advancement